Posted by Barbara Welvaarts on 17/04/2012.
When handling large documents in Word, like for example an annual report or a technical description, everyone knows just how important it is to get quickly and easily to that information that is important for you. So, that’s why we set up the structure of our document with the aid of heading styles and include a table of contents.
But what about all the visual aids that you use to embellish your document such as for example charts, pictures, flowcharts, etc.? Wouldn’t it be nice to be able to jump immediately to the information that you are interested in?
Follow the below steps to create a table of figures, wíth automatic hyperlinks.
- Select your picture/ visual that you wish to include in the list of visuals
- Right click and select the option ‘Insert Caption’
- Select an existing label in the list or click ‘New Label’ to create your own.
With this last option you could have a separate list for visuals, for charts, …
- Type next to the label a description for your image (e.g. Chart 1: Annual Sales Product X Region Y)
- Repeat these steps for all the other visuals
After all visuals that you wish to include in your list have received their caption, click in your document where you wish to include the list.
- Go to the ‘References’ Tab and select the option ‘Insert Table of Figures’
- Select the caption label that you wish to use for your list
- Make sure you use the ‘From Template’ format as this includes automatic links.
- Your list of figures with page references and automatic clickable hyperlinks will be inserted in your document.
Tip: To refresh, use the F9 Function key.