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Publish a Visio Drawing in SharePoint

Visio is not a program that is usually installed on all computers within a company. However, sometimes there is a need to share a Visio drawing with a number of people, even if they don't have Visio. One option is to save it as a PDF, but more interesting is to put it on SharePoint as a Web Drawing.

Microsoft Visio Professional 2013First, save your Visio drawing as a Visio Web Drawing (*.vdw). You could immediately save it in a Document Library in Visio, or you could first save it on your computer and later put it on SharePoint. The advantage of the first method is that you will be working directly on the online version, so that if you change something here, the published drawing can also be updated immediately.

Next, create a page in SharePoint in which you want to visualize your drawing. On that page, create a Web Part called a Visio Web Access. You can find it in the Business Data category. Once the Web Part is created, click on “Click here to open the tool pane” to go to the options of the Web Part.

First of all, under Web Drawing URL, you need to select your file. Click on the button on the right and browse for your file on SharePoint. After that, there are a number of options you can tick off:

  • Force an automatic refresh
  • Visualize buttons that other people can use (such as ‘Show Refresh’ or ‘Show Zoom’)
  • Change the size of the Web Part

Once you’re happy with the settings, click on OK at the bottom. Depending on the settings you have placed on the drawing, you can:

  • Open the image in Visio
  • Refresh the drawing
  • Switch to different sheets
  • Zoom in and out and move around the page

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