Microsoft Office: Your right hand in event management

  • Course types: Calendar course / In company
  • Version: Office 2013/2016
  • Takes place in: Antwerp, Brussels
  • Duration: 1 day
  • Price: € 550 VAT excl. / Cheaper course?


Organizing an event? Let Office do the work for you.

We don't need to tell you that a fair amount of effort is involved in the preparation and organization of an event. You have probably experienced the power of a tool such as the Office suite. But are you really getting the most from Outlook, Excel, Word, PowerPoint and OneNote?

This course shows you how to be in complete control of the technology, before, during and after your event. In no time at all, you will be able to prepare the mailing lists and print the badges, giving them the right look and feel for your event. Learn how to use PivotTables in Excel to get a coherent list of all your invitations. And finally, you will get to know the finer points of PowerPoint. From now on all the to dos and arrangements concerning your event can be followed up efficiently thanks to OneNote.

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What can you get from the 'Office 2016: your right hand in event management' course?

After completing this 'Office 2016' course:

  • You will know how to prepare mailing files for printing or e-mailing
  • With just a few clicks you can send personalized invitations or confirmations
  • You can make badges almost instantly for all your participants, and adjust them to match the look and feel of your event
  • You can organize your Outlook optimally, based on your specific event
  • You will learn the best way to obtain a clear summary of your event in Excel (how many participants for each session, visualization of the number of course members according to room, language of the participants, ...)
  • You can match your presentations to the theme of your event and optimize the slides to the great satisfaction of your speakers
  • You will receive useful tips about the use of PowerPoint for events, at fairs, ...
  • You will learn how you can take digital notes with OneNote

Target Group

Anyone organizing an event or who is responsible for the administrative and promotional tasks surrounding an event:

  • Event managers and event organizers
  • HR managers and HR staff
  • Marketing managers and marketing staff
  • Management assistants and administrative staff


You are able to use the basic features in Word, Excel, PowerPoint, and Outlook.


Get the most from Office 2013 and learn about the most practical event organization method:

- Create mailing lists in Excel: remove duplicates, complete, Vlookup function, 'Data validation', use 'Circle Invalid Data' to check old lists, the 'If' function for additional information, ...

- Create groups per event in Outlook

- Use 'Mail merge' for post mailings and e-mailings

- Use 'Mail merge' for badges and personalized labels with images

- Activate 'Rules' in Outlook to save all communications concerning the event to one folder

- Use the extras in 'Pivot Tables' to make it easier to visualize, split, filter, … data

- Presentations:

  • Finish off the standard template with specific event visuals
  • Do’s & don’ts for presentations
  • An image says more than ...: Integrate 'SmartArt', add free and professional images, embed movies, ...
  • Create a flowing coherence using 'links' (to a sample file, website, other presentation, other slide, Excel chart, ...)
  • Stay ahead of Murphy by inserting 'loopholes' using 'action buttons'
  • Download movies and integrate them into your presentation
  • Make your presentation snazzy using 'animation effects' without detracting from your professionalism
  • Set up the timing for your presentation so it can run automatically without any problems, for example at a trade fair
  • Make your presentation available after the event (either compressed or not) as a PDF or movie file

- Use OneNote to take digital notes you can view from any device (laptop, tablet, ...)

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Practical info

The practical info and applicable cancellation conditions related to this training course.


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€ 550 VAT excl.
Cheaper course?

Requesting a quotation

Would you like to organize this training course for your employees? At your offices or at a Xylos training centre? We transform your requirements into the perfect solution.



If you enrol several employees for the same course on the same date, you will get a discount:

  • 2 employees: 15% discount on the 2nd subscription
  • 3 or more employees: 15% discount on the 2nd subscription and 40% on further participants


Contact Inès Vansteenkiste

+32 2 264 13 20